Registration is via the IPNA 2025 Congress – Online Services Portal, where an account is created (not necessary if an IPNA member or already created by submitting an abstract) and then by filling out an Online Registration Form. Please read the instructions below carefully. Please also consider using a personal email account if your work email is with a medical institute with high security and privacy settings as confirmation emails may be transferred to junk or spam folders.
Each participant will receive a registration confirmation and registration number by email after submitting the Online Registration Form. The preferred method of payment is an online credit/debit card. For payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and the participant’s name in the payment details. Unpaid or partially paid registrations will not be considered valid until paid in full.
All registration deadlines are at South African Standard Time, (SAST) for the date noted. Please make sure to pay your registration fee before the applicable deadline for the selected registration type. If your payment is not received in time, the later deadline fee will apply.
Contact Information
For all questions about IPNA registration don’t hesitate to contact the IPNA Congress Secretariat.
Registration Fees
up to 10 Sep 2024
up to 23 Jan 2025
from 24 Jan 2025
For nurses, we offer registration at a special price of 50 USD. Please contact the IPNA Secretariat at registration@ipna2025.org
* IPNA Members and IPNA Emeritus Members require a valid membership at the time of registration and Congress to receive the reduced rate offered to members. Be sure to check your membership validity via the IPNA website
** All non-members who pay and register for the Congress will automatically become IPNA Members and receive all the IPNA membership benefits until the end of 2025.
*** All Students, Trainees, Allied Health Professionals, and Nurses – The select fee requires an associating document (STUDENT: copy of student proof/student card/copy of student declaration-book, ALLIED HEALTH PROFESSIONAL: official document proving professional status). Click the upload button below to attach the fee document(s).
**** The official LOW and LMI countries list can be found here.
***** Former participants of the IPNA Fellowship program
Main Congress – Full Registration Fees Include:
- Access to the Scientific Programme
- Access to the Exhibition Area
- Access to the Poster Session
- Coffee Breaks and Lunches
- Welcome Reception
The One-day registration Fee includes:
- Access to the Scientific Programme of the selected day
- Exhibition Area
- Poster session
- Coffee breaks and lunch
Pre-Congress Course Fee Includes:
(can be used only or in combination with Main Congress)
- Access to the selected Pre-Congress course
- Full day – 2x Coffee Breaks and lunch
- Half Day – 1x Coffee Break
Accompanying Persons Fees Include:
- Welcome Reception
- Networking Dinner
- Half Day City Tour
Social Program
To be eligible to attend social events all participants are kindly asked to re-confirm or pre-register (during the registration process or reconfirm/add via the Online Services Portal) for the following events.
Welcome Reception
Date: Thursday, 20 February 2025
Time: 17:45
Place: Congress Venue
Cape Town International Convention Centre 1
Convention Square, 1 Lower Long Street, Cape Town, 8001, SA
Ticket: Included in the registration fee for Main Congress
IPNA Networking Dinner
Date: Saturday, 22 February 2025
Time: 19:00
Place: TBA Tickets: 60 USD
Confirmation
Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here.
Registration for Sponsors and Exhibitors
Please contact the IPNA 2025 Sponsorship and Exhibition Manager directly:
Contact Person: Mr. Lukas Marecek
E-mail address: lukas.marecek@c-in.eu
Payment Details
All fees will be paid in United States Dollars (USD), free of all bank charges. However, please confirm with your bank any possible charges from their side.
Registration fees are collected on behalf of IPNA by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.
Online Payment by Credit/Debit Card
The preferred method of payment is payment by card online via our secure payment gateway:
WORLDLINE – Payment Solution Saferpay
Online payments service provider – WORLDLINE.
Accepted Credit / Debit Cards: Visa, Visa Electron, MasterCard, American Express
In the unlikely event of a rejected online credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.
By Bank Transfer
To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.
Payment by bank transfer is available until 23 January 2025. After this date, all payments can only be done by credit/debit card.
Final Invoice
- The final invoice can be downloaded from the Online portal three weeks after the registration is confirmed and paid in full. The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details)
- Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the date of registering and is subject to a 20 USD fee.
Cancellation / Refund Policy
Cancellation of Registration
The following cancellation charges apply:
- Until 18 November 2024 – a 50 USD administrative fee will be applied.
- From 19 Nov 2024 until 18 Dec 2024 – a 30 % cancellation fee will be applied.
- From 19 Dec 2024 until 15 Jan 2025 – a 50 % cancellation fee will be applied.
- From 16 Jan until 31 Jan 2025 – a 70 % cancellation fee will be applied.
- From 1 Feb 2025 onwards – a 100% cancellation fee will be applied.
It is possible to change the name/contact of the registered participant. This change is subject to an administrative fee of 20 USD.
Cancellation of Other Bookable Items (Payable Social Event)
- Until 18 January 2025 – a 20 USD administrative fee will be deducted.
- From 19 January 2025 – no refund can be processed.
General Cancellation Conditions
- All cancellations must be notified in writing (by email) to the Secretariat.
- Requests for refunds made after 31 January 2025 will not be considered.
- For any change of name, a fee of 20 USD will be charged.
Invitation Letter
Delegates can download their Invitation letter from their account in the Online Portal once their registration is paid in full.
Certificate of Attendance
The Certificate of Attendance will be available for download in the Online Portal after the Congress to all participating delegates.
Insurance
The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage, or loss. Participants are advised to take out adequate personal insurance.
Cancellation or Modification of the Meeting Due to Force Majeure
In the event of a force majeure situation, CZECH-IN s.r.o. reserves the right to alter or cancel the meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN s.r.o. which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or other epidemic such as SARS, Covid-19, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN s.r.o. shall not be liable for any direct or indirect, incidental, consequential, punitive, or exemplary damages, losses, expenditures, or any other inconveniences or costs caused by such modification or cancellation of the meeting. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed by the IPNA Congress cancellation policy.
Data Privacy and Security
The European General Data Protection Regulation (EU GDPR) entered into force on 25 May 2018 and it involves some additions to data protection. We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.
After creating your user account in our system, you can manage your information, and protect your privacy and security via our Online Portal which is fully GDPR compliant. Feel free to contact us with any questions regarding the Privacy Policy, Data Protection, and GDPR in general by email or +420 296 219 600.
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